Always Running Out of Time? 10 Ways to Get More Done.


Are you constantly feeling like there aren’t enough hours in the day to accomplish everything you need to do for your business?

You’re not alone.

Many entrepreneurs struggle with managing their time effectively, especially when juggling multiple tasks and responsibilities. The good news is that with the right strategies and mindset shifts, you can reclaim control of your schedule and become more productive than ever before.

Here are 10 tips to help you get more done and make the most of your time:

Prioritise ruthlessly: Start by identifying the most important tasks that will move your business forward. Focus on completing these tasks first before tackling less critical ones. Use techniques like the Eisenhower Matrix to categorise tasks based on their urgency and importance.

Set clear goals: Define specific, achievable goals for your business and break them down into smaller, manageable tasks. Having clear objectives will give you a sense of purpose and direction, making it easier to stay focused and motivated.

Create a structured schedule: Establish a daily or weekly schedule that allocates dedicated time blocks for different activities, such as client work, marketing, and administrative tasks. Stick to your schedule as much as possible to avoid wasting time on unproductive activities.

Minimise distractions: Identify common distractions that tend to derail your focus, such as social media, email notifications, or noisy environments. Take proactive steps to reduce these distractions, such as turning off notifications, using website blockers, or finding a quiet workspace.

Use productivity tools: Leverage technology to streamline your workflows and automate repetitive tasks. There are plenty of productivity tools available, such as project management software, task managers, and time-tracking apps, that can help you stay organised and efficient.

Practice time blocking: Allocate specific time blocks for different types of tasks, such as answering emails, working on projects, or brainstorming ideas. By batching similar tasks together, you can minimise context switching and maximise your productivity. This is your most important strategy if you’re yet to implement time management!

Delegate or outsource tasks: Recognise that you can’t do everything yourself. Identify tasks that can be delegated or outsourced to others, whether it’s hiring freelancers, virtual assistants, or using online services. Delegating allows you to focus on high-value activities that require your unique expertise.

Take regular breaks: Avoid the temptation to work non-stop without taking breaks. Research has shown that taking short breaks throughout the day can help improve focus, creativity, and overall productivity. Schedule regular breaks to rest and recharge, whether it’s a quick walk outside or a short meditation session.

Practice the two-minute rule: If a task takes less than two minutes to complete, do it immediately rather than putting it off for later. This simple rule helps prevent small tasks from piling up and becoming overwhelming, ultimately saving you time in the long run. Read my blog about quick wins here too, to learn the hidden benefits of these tasks.

Reflect and iterate: Continuously evaluate your productivity habits and identify areas for improvement. If you’re feeling stuck in a rut, experiment with different techniques and strategies to see what works best for you. Be willing to adapt your approach as needed.

Managing your time effectively is essential for success. By implementing these 10 strategies, you can take control of your schedule, boost your productivity, and achieve your business goals more efficiently.

Remember, it’s not about doing more tasks but rather doing the right tasks in the most effective way possible.

Meet Katie

Katie is a business operations strategist, manager and workflow expert, designing and streamlining what goes on behind the scenes for better results.