How To Stop Being The Bottleneck In Your Business (And It’s Not Just Outsourcing!)


Do you know what the bottlenecks are in your business?  And are you one of them?

Being the bottleneck can be detrimental to your success. It’s important to recognise when you’re the one slowing down progress and find effective ways to overcome it.

While outsourcing may seem like an obvious solution, it’s not always the best answer. Here are some alternative strategies to help you stop being the bottleneck in your business and keep up the momentum to keep making progress.


Let’s look at the most obvious first – outsourcing! One of the key reasons for becoming a bottleneck is the reluctance to delegate tasks and responsibilities. Many entrepreneurs fall into the trap of thinking they can do everything better themselves, or it will be just as quick for them to do it than to tell someone else how to.

However, this mindset can lead to burnout and hinder the growth of your business. Start by identifying tasks that can be assigned to others you already work with, or those that you could hire some help for.

If you already have a team, look at their strengths and delegate accordingly to what they’re good at and enjoy. If you need to hire some help, who would fit best?  It is generic support like a VA or OBM, or is it help with a specific area of the business?  Take the time to establish where you need support the most to make sure you hire the right person.

Streamline Processes

Inefficiencies in your business processes can contribute to bottlenecks. Take the time to review your workflows and identify areas that can be streamlined. Look for redundant steps and systems (are you still doing something because you always have?), or are the bottlenecks caused by outdated systems or technology?

Implementing automation tools or adopting new technologies can significantly streamline processes. Tools and tech for business are evolving at lightening speed, so if you haven’t reviewed your tech stack recently to see if everything is working well for you, then perhaps now is the time.

By optimising your processes, you’ll create a smoother workflow and eliminate unnecessary roadblocks and extra steps that may be slowing down your business.

Improve Task Prioritisation

When confronted with multiple tasks and responsibilities, it’s easy to get overwhelmed and fall into the bottleneck trap. Effective productivity starts with clear task prioritisation. Start by categorising tasks based on urgency, importance, and potential impact on your business goals.

Implement time management techniques like the Pomodoro Technique or time blocking to boost focus and productivity. Break down larger projects into smaller, manageable tasks, ensuring that you can tackle them efficiently. By focusing on high-priority tasks first, you can prevent bottlenecks caused by excessive workload and ensure that essential tasks get completed on time, and those high-impact tasks get your attention so you keep making progress towards your business goals.

Keep your finger on the pulse

We, and our businesses, are always a work in progress! It’s essential to continuously learn and improve your skills and knowledge. Stay up-to-date with industry trends, new technologies, and best practices. Attend conferences, workshops, or enrol in online courses relevant to you.

Investing in your own growth will not only enhance your expertise but also allow you to bring fresh insights and ideas to your business. By staying ahead of the curve, you’ll be better equipped to make informed decisions, be more productive and make sustainable progress.

Being the bottleneck in your business can hinder growth and productivity, and make you feel stuck and unable to gain momentum, which leads to overwhelm and frustration. While outsourcing may seem like an easy fix, and it does indeed help, it’s not always the most effective solution. By streamlining processes, prioritising tasks effectively, and continuously learning and improving, you can keep your business moving.

Meet Katie

Katie is a business operations strategist, manager and workflow expert, designing and streamlining what goes on behind the scenes for better results.