Simplicity Will Increase Efficiency In Your Business

Business Ops, Productivity

I’ve written on the blog before about keeping things simple, and how important it is to try and keep what you’re doing this way so you can make working in your business as stress-free as possible.

All that said, it’s still very easy to get overwhelmed by everything there is to do, not just the day to day operational stuff, but how we want to progress our businesses too.  The little things become huge, the easiest of tasks become insurmountable and we’re then on a spiral of feeling frustrated that we’re not getting even the most important things done.

In other words, we’re just not efficient.  Whether you like the word ‘efficient’ or not, it’s often described as: 

“the good use of time and energy in a way that does not waste any”

I think that is a really good way to think about it.  And let’s be real, when you run your own business who has time OR energy to waste.  We want to work at our very best, so why settle for anything less?

If you feel things are beginning to get a bit ‘fluffy’, overcomplicated and just tiring, here’s some insights that might help you regain an efficient flow in your business. But first, we need to identify the problem….

The Overwhelm Trap

This is so familiar when you are running your own business, it’s a common default setting that we all have, trying to keep our businesses evolving while keeping it working at the same time.  

Here’s a few things to think about if you’re getting towards overwhelm:

  • Do you really need to do all of what you’re doing?
  • Are you doing everything yourself when you don’t need to? It can be a good idea to ask for help with things that you don’t need to understand, this could be website design for example, what would probably take you hours, would take an expert no time at all. 
  • Have you systems in place to help you simplify what you’re trying to do?  This might be as simple as a checklist every time you do the same thing.
  • Remember that good enough is good enough!  Sometimes perfectionism can stand in our way of keeping things simple.
  • Do you need to plan as much as you are on every single project? We can over plan to the finest detail of every small thing when really that is not necessary and adds to the overwhelm.
  • It can be a good idea to get someone else to set your systems up for you, to look at how you’re working with fresh eyes to see how you may be able to make things work better for you and your business.
  • Is your business simple? Or do you over complicate and end up overwhelmed?!

Step Back 

Put everything to one side and start from the beginning.  I often do this when planning out my ideas and where I’d like to go with Virtually Does It at certain times through the year.  It can suddenly all seem too much. 

Where do you need to start, who could help you?  

What’s working and what’s not?  Why are you looking to make a change?

What needs to shift to make the biggest difference.

If everything has gone from simple to complicated rapidly and you can no longer see the wood for the trees, then this simple step is for you.  The above checklist will help you spot where the pinch points are.

Block out a couple of hours, turn off all distractions and focus on one thing at a time to remove the blocks.

Do this regularly. It can be so easy to drift along without working intentionally in your business.  Set simple intentions and stick to them.  Make this a priority for a simpler, better business.

Meet Katie

Katie is a business operations strategist, manager and workflow expert, designing and streamlining what goes on behind the scenes for better results.